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Free Vinted & eBay Profit Tracker Spreadsheet (UK)
Last checked against GOV.UK and platform help pages: 26 October 2026 · General information, not tax advice
Free download, no sign-up. A simple spreadsheet for UK resellers: log each sale, see your profit per item, and keep an eye on the HMRC limits. It works in Excel, Google Sheets (upload it to Google Drive and open it) and Apple Numbers.
Download the spreadsheet (.xlsx) Or join the SideLedger waitlistThe file stays on your device. We don't see what you type into it.
What's in the spreadsheet
- Start here: a short how-to and the key limits.
- Two tax-year tabs: Sales 2025-26 and Sales 2026-27. One row per sale: date, platform, item, whether it was stock or a personal item, what the buyer paid, what the item cost you, platform fees, postage and other costs. Profit for each row is worked out for you.
- Summary:
- for each tax year: your gross trading income (stock sales only), costs and profit, against the £1,000 trading allowance
- for calendar year 2026: number of sales and amount received on each platform, against the 30 sales / about £1,700 reporting rule
How to use it
- Add a row each time something sells, in the tab for the right tax year (6 April to 5 April).
- Pick Stock for things you bought or made to sell, and Personal for your own unwanted belongings. Only stock counts towards the trading allowance. Both count towards the platforms' reporting rules.
- Fill in what you paid for the item, if you know it. For personal items, a rough figure is fine.
- Check the Summary tab every month or so, especially in November and December, when the calendar year is nearly over.
Why the spreadsheet tracks two different years
This is where most people get caught out:
| Platform reporting rule | £1,000 trading allowance | |
|---|---|---|
| Year | Calendar year (1 January to 31 December) | Tax year (6 April to 5 April) |
| Counted | Separately on each platform, all sales | All your trading combined, gross income before costs |
| Limit | 30 sales or €2,000 (about £1,700; eBay says £1,707 for 2026) | £1,000 |
Being reported by a platform doesn't mean you owe tax. See our guides on Vinted tax and the eBay threshold for the details.
What records HMRC expects
If you're trading, GOV.UK says you must keep records of all sales and income and all business expenses, and keep proof such as receipts for stock and bank statements. Even if your income is covered by the trading allowance, GOV.UK says you must keep a record of your income, and lists "a spreadsheet of your income receipts" as one example.
If you send a Self Assessment tax return, you must keep your records for at least 5 years after the 31 January submission deadline for that tax year. Keep your receipts and platform downloads alongside the spreadsheet.
Things the spreadsheet can't do
- Match the platforms' exact figures. Each platform counts slightly differently. For example, eBay's £1,707 is measured after fees and leaves out things like shipping labels bought on eBay and returns. Treat the reporting check as a rough guide.
- Tell you whether you're trading. That depends on your circumstances. HMRC's free checking tool can help.
- Fill itself in. You still have to type each sale. That's the part SideLedger, the app we're building, is designed to take off your hands.
Rather not type every sale? SideLedger will log buys, sells and fees, show your real profit, and warn you before you near the HMRC limits. Join the waitlist for first access and the founder lifetime deal. Or check where you stand right now with the free checker.
Join the SideLedger waitlist Open the free HMRC limit checkerSources
- GOV.UK: What records to keep and How long to keep your records
- GOV.UK: Tax-free allowances on property and trading income
- GOV.UK: Selling goods or services on a digital platform
- eBay: UK digital sales reporting and Vinted: HMRC requirements
More guides for UK online sellers
- Do You Pay Tax on Vinted? UK Rules & HMRC Limits 2026 – Own clothes vs reselling, the £1,000 allowance and the 30-sale reporting rule, in plain English.
- Vinted HMRC Form & NI Number Request: What to Do – Why Vinted is asking for your National Insurance number, the end-of-year deadline, and why it doesn't mean you owe tax.
- Vinted Tax Calculator UK: Free HMRC Limit Checker – Check your sales against the 30-sale / ~£1,700 reporting rule and the £1,000 allowance. It checks limits; it doesn't work out a tax bill.
- eBay HMRC Reporting Threshold 2026: £1,707 or 30 Sales – What eBay counts towards £1,707, what it reports, and why a report isn't a tax bill.
- Got an HMRC Letter About Vinted or eBay Sales? What to Do – A calm step-by-step: check it's genuine, work out if you were trading, and reply on time.
- Trading Allowance vs Expenses: Which Should Resellers Use? – The £1,000 allowance or your real costs? Why resellers who track stock costs often come out ahead with expenses.
- Do Resellers Need to Register for Self Assessment? – When reselling counts as trading, the £1,000 rule, and the 5 October and 31 January deadlines.
- Depop HMRC Reporting: Do You Pay Tax on Depop Sales? – What Depop reports, what it asks you for, and Depop's own example of being reported but owing no tax.
- Etsy UK Tax: HMRC Reporting Rules for Sellers 2026 – When Etsy reports you to HMRC, and why things you make to sell usually count as trading.
- The £3,000 Side Hustle Threshold: Not in Force Yet – What was announced, what it would change, and why the £1,000 rule still applies today.